Privacy Policy

Hopper Motor Group is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Hopper Motor Group manages personal information. It is structured as follows:

1. Personal information Hopper Motor Group collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Hopper Motor Group and complaints
10. Changes to Privacy Policy

1. Personal information Hopper Motor Group collects

The main types of personal information Hopper Motor Group collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Hopper Motor Group such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Hopper Motor Group's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Hopper Motor Group's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Hopper Motor Group's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Hopper Motor Group.

Hopper Motor Group collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Hopper Motor Group keeps of telephone calls, or emails received, or messages sent to Hopper Motor Group or posted on Hopper Motor Group's pages on social media);
• Hopper Motor Group's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Hopper Motor Group collects personal information in connection with running its business directly from the individual concerned. On occasion Hopper Motor Group may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Hopper Motor Group stores personal information in electronic and paper form.

Hopper Motor Group uses and discloses personal information as follows:

• to source vehicles and sell them to Hopper Motor Group's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Hopper Motor Group's customers and prospective customers;
• to obtain products, services or information from Hopper Motor Group's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Hopper Motor Group knows about them);
• to operate and manage Hopper Motor Group's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Hopper Motor Group. For example, Hopper Motor Group may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Hopper Motor Group also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Hopper Motor Group uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Hopper Motor Group uses in the operation of the computer program is browsing history on Hopper Motor Group's websites, name, contact information, and other information you may input into Hopper Motor Group's websites. The level of human oversight Hopper Motor Group provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Hopper Motor Group's staff.

4. Cookies

Hopper Motor Group uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Hopper Motor Group's web server. Hopper Motor Group may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Hopper Motor Group's platforms and those social media platforms. Hopper Motor Group's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Hopper Motor Group's website.

5. Links to other websites

Hopper Motor Group's website may contain links to third party websites. Hopper Motor Group does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Hopper Motor Group and do not wish to receive these communications from Hopper Motor Group in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Hopper Motor Group.

7. Overseas transfers

Hopper Motor Group's website/s are hosted in Australia. On occasion, a third party service provider Hopper Motor Group engages or that Hopper Motor Group is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Hopper Motor Group holds about them by contacting Hopper Motor Group during business hours on (03) 8737 9203 or via the contact page.

Hopper Motor Group may require an individual making a request to verify their identity before processing their request.

Hopper Motor Group will aim to respond to all requests promptly and within 30 days.

Hopper Motor Group may refuse a request where permitted or required by law. Hopper Motor Group will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Hopper Motor Group and complaints

If you have any queries, concerns or complaints about how Hopper Motor Group handles your personal information please contact Hopper Motor Group during business hours on (03) 8737 9203 or via the contact page. Hopper Motor Group may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Hopper Motor Group can understand the nature of your concern. In most cases, Hopper Motor Group will ask that you put your request in writing.

Hopper Motor Group takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Hopper Motor Group's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (03) 8737 9203
• Mailing Address: 163-179 Old Geelong Rd, Hoppers Crossing, VIC, 3029

10. Changes to Privacy Policy

Hopper Motor Group may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.